PRIVACY POLICY

1. Introduction
1.1 For purposes of this Statement:

“Applicable Laws” means all laws, regulations that any entity in Kubik is required to comply with.
“Kubik” means Kubik Kitchen Studio is registered in the Republic of South Africa. Unless otherwise specified, “we” or “us” refers to any entity in Kubik unless the context clearly indicates otherwise.
“Client” or “you” means any party with an existing mandate with Kubik, any party who has transacted with Kubik, has a property-related need, or has given consent to store their Personal Information.
1.2 Everyone has rights regarding the handling of their Personal Information. During its activities, Kubik collects, stores, and processes Personal Information about its staff, agents, clients, potential clients, suppliers, and third parties. All Kubik entities recognize the need to handle this information appropriately and lawfully.

2. Data Collection and Usage
Kubik collects property-related data to understand and service clients’ needs, value properties, and effectively market properties for sale or rental.

2.1 This may include Personal Information as defined by the POPI Act. Kubik recognizes the importance of keeping this information secure, accurate, and only shared with consent.
2.2 This Statement explains how your Personal Information will be used by Kubik, including any Special Personal Information.
2.3 It is important to read this Statement carefully before submitting any Personal Information.
2.4 By submitting Personal Information to Kubik, you consent to its processing as outlined here.
2.5 The provisions in this Statement are subject to Applicable Laws.
2.6 If you disagree with any provision in this Statement, please refrain from submitting Personal Information to Kubik. Without your consent, Kubik may be unable to provide certain products and services.

3. Contact
For comments or questions about this Statement, please contact us at info@kubikstudio.co.za .

4. Amendment of this Statement
4.1 Kubik may amend this Statement for the following reasons:

To introduce new systems, methods, services, products, property offerings, or facilities.
To comply with changes to legal or regulatory requirements.
To make the Statement clearer or more beneficial to you.
To correct any errors discovered.
For any other reason Kubik deems necessary.
4.2 Amendments will take effect upon publication on our website. Please check the website regularly, as notifications may not always reach you directly.

5. Privacy and Liability Exclusion
5.1 Kubik prioritizes your privacy and Personal Information protection, using it only per this Statement and applicable data protection laws. We advise you to keep your information, such as passwords and usernames, secure.

5.2 Kubik will not provide your Personal Information to third parties unless with your consent or when it is in your legitimate interests. Kubik does not sell Personal Information.

5.3 Although Kubik implements appropriate security safeguards, it is not liable for any unintentional disclosure of Personal Information to unauthorized persons.

5.4 You are responsible for ensuring that all provided information is accurate and complete, as Kubik is not liable for any issues resulting from incomplete or incorrect Personal Information.

6. Information Collection
6.1 Kubik may collect the following information:

Your name, address, contact details, identity number, passport number, bank details, employment information, tax number, financial information, and correspondence records. Transaction details with Kubik.
Information required for contracts and other property-related transactions.
Special categories of Personal Information, such as biometric data.
6.2 Kubik may collect contact details and Personal Information from public records to identify and contact property owners for relevant opportunities.

6.3 If you provide third-party information to Kubik, ensure you have the authorization to do so and inform them about Kubik's identity and processing practices.

7. Information Collection Methods
7.1 You may provide Personal Information directly via email, forms, or applications (including those submitted by an agent on your behalf).

7.2 Kubik may collect information indirectly:

From public sources.
When required by law or contractual obligations.
With your consent, unless it’s impractical to obtain it and collecting it otherwise does not prejudice your legitimate interests.

8. Use of Information
8.1 Kubik may use, transfer, store, and disclose your Personal Information for:

Providing requested services, products, or offerings.
Managing your account or relationship.
Detecting fraud and enhancing security.
Handling complaints and requests.
Fulfilling operational, marketing, legal, and record-keeping needs.
Verifying identities.
Complying with Applicable Laws.
Improving Kubik’s business or offerings.
8.2 Kubik may contact you about services and products that may interest you, unless you unsubscribe.

9. Disclosure of Information
9.1 Kubik may share Personal Information with entities within its group and selected third parties who process information on its behalf.

9.2 Information may also be disclosed to:

Fulfill legal obligations and protect Kubik’s rights.
Authorized agents acting on your behalf.

9.3 Kubik may transfer Personal Information internationally, ensuring equivalent protection where possible.

9.4 Contact us if you object to disclosure to third parties, though this may limit service provision.

10. Retention of Information
10.1 Personal Information is retained as long as necessary for its intended purpose, as defined by Applicable Laws or required for lawful reasons.

10.2 Generally, information is retained per legal requirements, unless longer retention is required for business functions, legal processes, or agreements.

11. Access, Correction, and Deletion of Information
11.1 Under the Promotion of Access to Information Act, 2000 (PAIA), you may request a copy of Personal Information held by Kubik, with applicable fees.

11.2 You may also request corrections to ensure accurate and up-to-date information.

11.3 In certain cases, you may request deletion or restriction on processing your information. Contact Kubik if you wish to exercise these rights.

11.4 You have the right to object, on reasonable grounds, to the processing of your Personal Information if it is for protecting legitimate interests, subject to legal provisions.